EARLY ACCESS PrioriFlow is in early access. The organisations using it now shape what we build next. How early access works
A 360° view of your change Governance for every planning cycle A decision engine built on AHP Built for regulated change EU hosted · Jira push
The problem

Prioritisation everyone signs off — and nobody believes.

Most change portfolios are ranked in a spreadsheet with scores nobody can explain, in a meeting the loudest voice wins. Then someone spends Friday retyping it into slides.

“The essence of strategy is choosing what not to do.”
Michael E. Porter, What Is Strategy?, Harvard Business Review, 1996

A change portfolio has three jobs:

01 · DIRECTION

Set the direction

A vision and a few business objectives, each with a weight and a number to move. Everything else is measured against them.

In PrioriFlow: Strategy
02 · ALIGNMENT

Align the teams on outcomes

Leaders weight the objectives together, pair by pair. Every initiative links to the objective it moves, so each team can see what its work is for.

In PrioriFlow: weighting survey · Roll-Up
03 · TRADE-OFFS

Choose what not to do

Every quarter, rank against the skills, cash and dependencies you actually have. What doesn't make the plan stays in plain sight, with the reason it was left out.

In PrioriFlow: Quarterly Plan · steerco pack

The direction stays steady. Objectives are met and renewed. The plan changes every quarter.

Why it happens · The Portfolio Sequence

It isn't a tool problem. It's a sequence problem.

Initiatives get ranked before the objectives behind them are measurable, weighted or agreed — so no score survives a challenge, whatever tool it sits in: a spreadsheet, a PPM suite or an AI copilot. PrioriFlow puts the steps back in order, every quarter, starting with the one nobody can skip.

00Start here, or don't start

Clear, measurable business objectives and one accurate record per initiative. Everything below is a guess wearing a decimal point without it.

Sized, skilled, costed, owned — living in one place, not four spreadsheets that disagree with each other by Friday. This is the part no tool can do for you — but PrioriFlow won't let a bad record hide in a quarter's numbers either:

Placeholder names caught Missing cash flagged Effort outliers surfaced (>3× median) Zero-rated but scheduled work caught Unmeasurable objectives named
Then, in order —
01

Strategy

Business objectives set and shaped before they're weighted — measuring the outcome itself, not a stand-in for it.

Strategy
02

Align

Themes and objectives, weighted by leadership — not one person's opinion.

Strategy
03

Capture

Every initiative in the pipeline, sized and skilled — not just the loud ones, or the ones someone remembered.

Pipeline
04

Assess

Value scored against objectives; feasibility gated separately — so "should we" and "can we" never get confused.

Pipeline
05

Prioritise

One ranked list, arithmetically checkable, mandatory work kept apart from the fight for funding.

Prioritised View
06

Plan

PrioriFlow suggests the plan for every quarter, fitted to real skill capacity, budget and dependencies — including into other portfolios. You decide what to apply.

Quarterly Plan
07

Govern

The steerco pack and dashboard close the loop on the evidence above, for the room that has to sign off on it.

Roll-Up Dashboard
Then it runs again — same data, next quarter
 01
Strategy
Business objectives that are measurable, relevant and owned.
Strategy
 02
Align
Prioritise objectives.
Strategy
 03
Capture
Every initiative, one list, no exceptions.
Pipeline
 04
Assess
Score value. Gate feasibility. Keep them apart.
Pipeline
 05
Prioritise
One ranked list. Mandatory work held apart.
Prioritised View
 06
Plan
Suggested in one click, fitted to capacity and dependencies.
Quarterly Plan
 07
Govern
One pack. Every number traces back.
Roll-Up Dashboard
00
The gate
Measurable, relevant business objectives and one accurate record per initiative — or none of this holds.
Placeholder names caughtMissing cash flaggedEffort outliers surfaced (>3× median)Zero-rated but scheduled work caughtUnmeasurable objectives named

The direction stays steady. Objectives are met and renewed, and re-weighted when they are (steps 01 and 02). The plan changes every quarter: the sequence re-runs from step 03, on the same data. That's the governance model: the same rhythm every quarter, and on the Roll-Up, Govern runs as Strategy → Plan → Fund → Resource → Decide.

How it works · simple to use, serious underneath

The portfolio, built like an argument.

Four steps — from strategy to a defensible decision. Each step produces evidence; the decisions collect at the end, each one tracing back to the step that raised it.

Prioritisation only holds if it survives a challenge from the sharpest person in the room, so every number can answer for itself. We chose AHP for the same reason — it's the method a regulator already recognises. Defensible, not novel.

How a score is built Initiative: AI-Powered Fraud Detection
Business ObjectiveWeightRatingContrib.
Reduce combined ratio to <95%32%3/424
Grow GWP by 15%28%4/428
Zero critical regulatory findings24%3/418
Achieve broker NPS of 40+16%2/48
Feasibility gate appliedFeasible × 1.0
Initiative Score78/100
Weights come from a leadership pairwise survey (AHP). Ratings come from named owners against shared anchors. Mandatory work skips this competition entirely — funded first, never scored against strategy. Any rank is checkable back to a rating, a weight, and a gate.
STEP 01

Weight the strategy, pairwise

Instead of "rate this 1–10," a question everyone answers differently, AHP asks one pair at a time: is A more important than B? Stakeholders answer independently; PrioriFlow combines the results and checks they hold together. The weights carry the room's authority, not one person's opinion: aggregated by geometric mean, with the consistency ratio shown and the questions where leadership disagrees most called out.

Pairwise comparison · aggregate CR 0.003
Combined
Ratio		GWPZero Crit.
Findings
Combined Ratio11.500.67
GWP +15%0.6710.50
Zero Crit. Findings1.502.001
CR < 0.10 means the judgements hold together
STEP 02

Rate in the Studio

Owners rate one objective at a time, against plain-language anchors ("enables new analytics" vs "deploys production ML for underwriting"), never a bare number with no shared meaning. The rank re-orders live as each rating lands, so the shape of the portfolio forms as you go. Score = the sum of objective weight × owner rating: the contribution matrix shows every cell, and the row sums to the score, so any rank is checkable live in a meeting.

Deploy Advanced Analytics · weight 9%
Fraud Detection AI ModelClaims 012346.8
Claims Reserving AutomationActuarial · Mandatory 012344.5
9% × 3/4 = 6.8 · row sum = score
STEP 03

Let PrioriFlow suggest the plan

One click proposes the plan for every quarter: the order that brings the most value within your capacity, skills and budget, with dependencies respected and mandatory work placed first. It lists exactly what it would move and why — keep anything where it is, and nothing changes until you apply it.

Suggested plan · 2 changes proposed
Claims Complaint HandlingQ2 '27 → Q4 '26
Supply Chain Panel OptimisationQ2 '27 → Q3 '27
Nothing moves until you apply it
STEP 04

Decide — with the evidence attached

Mandatory work is funded first, kept separate from the ranked list. Work still awaiting a verdict stays visibly parked, never silently demoted, and only feasible or conditional work is ranked, so a rank always means "beats on value". The uncovered-weight check flags objectives with no credible initiative behind them, before you plan a quarter rather than after a board asks. The roll-up reads as one case, closing on exactly the decisions the evidence raised — each one ready to export with its evidence attached. Once a quarter's assigned, push it straight to Jira as Epics — one click, no re-typing, no separate integration platform to buy or configure.

Raised by the evidence
Q1  Over ceiling by 27 FTE-Q
Q1  Engineering short by 24 FTE-Q
Gap  32% of weight · no credible initiative
Each decision cites the step that raised it

The best way to see the method is to use it: try it in the sandbox, pre-loaded with example data.

See it

See it, from a few angles.

Six real screens from the same sandbox, in the order you use them — strategy, pipeline, prioritisation, the quarterly plan, the roll-up, and the systems the plan touches. The example is an insurer; the method isn't.

prioriflow.co.uk / portfolio-strategySANDBOX · EXAMPLE DATA
PrioriFlow strategy page: the portfolio's vision and position, themes with their measurable objectives, and the objective weights from the leadership survey as a bar and a pie chart
prioriflow.co.uk / pipelineSANDBOX · EXAMPLE DATA
PrioriFlow initiative pipeline: thirteen initiatives with size, FTE-quarters, feasibility, cash, dependencies, quarter and readiness, beside a skill demand summary
prioriflow.co.uk / prioritised-viewSANDBOX · EXAMPLE DATA
PrioriFlow prioritised view: mandatory initiatives first, then ten rankable initiatives with their scores and a value heatmap across every objective, grouped by theme
prioriflow.co.uk / quarterly-planSANDBOX · EXAMPLE DATA
PrioriFlow quarterly plan: a board of quarters, each with its capacity and budget used, the initiatives placed in it and their dependencies, and an unassigned column
prioriflow.co.uk / roll-upSANDBOX · EXAMPLE DATA
PrioriFlow Roll-Up: the five steps from strategy to decide, the strategy's themes and weighted objectives, how the plan meets each objective, and where the effort goes against the strategic weights
prioriflow.co.uk / system-impactSANDBOX · EXAMPLE DATA
PrioriFlow system impact map: twenty-one systems in six layers, from channels to integration, with the interfaces between them and how many initiatives change each, beside a most-changed list

Sandbox mode · example data for learning — nothing you do here affects real work. Open it and explore before you ever touch a live workspace.

The output

The pack assembles itself. You still tell the story.

One click renders the whole case to an A4 pack that tells the story in order: our strategy, how we're meeting it, the plan in time, the money, and a decision docket, each decision with its evidence and the call your team already made, ready to defend. Scores frozen at generation, method note in the appendix. What's gone is the Friday-night slide assembly and numbers that don't agree with each other — not the judgement. That part's still yours.

See it with your own data →
Security, in plain English

Where your data actually lives.

No jargon, no hand-waving — here's exactly what happens with your information.

Kept in the EU, and kept separate

Everything you enter (your strategy, initiatives, and scores) is stored on servers in Frankfurt, Germany, and separated from every other organisation by row-level security in the database itself. Nobody else can ever see your information, by design, not just by promise.

EU hosting · your data, walled off

We never touch your customers' data

PrioriFlow only holds your portfolio — themes, objectives, initiatives, scores, capacity. It never touches your actual customers' or policyholders' information: no claims, no policies, nothing beyond your own team's name and email.

your portfolio only — never your customers'

Built on infrastructure that's been independently checked

PrioriFlow itself isn't SOC 2 certified yet — we're in early access, pre-revenue, and honest about that. Our infrastructure is: we run on Supabase (database) and Vercel (hosting), both independently audited to SOC 2 Type II, the same kind of check banks and larger software vendors go through. Vercel is also ISO 27001 certified. The unglamorous, critical parts are handled by specialists, not improvised. Your data is encrypted in transit and at rest, and every change to a plan is logged with who made it and when.

SOC 2 Type II · ISO 27001 (Vercel)
Start on your own · no calls, no sales pitch

Try it today. Bring your real portfolio when you're ready.

Everything you need is in the app, including a step-by-step guide. You decide when it's ready for real work.

01 · EXPLORE

Open the sandbox

Pre-loaded with example data, with a built-in guide for every step. Nothing to install, nothing to approve.

02 · REQUEST

Ask for early access

Fill in the form below. We review every request and reply by email within two working days.

03 · SET UP

Bring your own portfolio

Import your initiatives from Excel, set your objectives and follow the guide. Questions and feedback reach us from inside the app.

Early access · limited places, by approval

What you get in early access

The full product on your own portfolio, free while we're in early access, and a direct line to the people building it, in writing and at your pace.

  • ✓Full access: Strategy, Pipeline, Prioritised View, Quarterly Plan, Roll-Up and the steering pack.
  • ✓Set up on your own: the step-by-step guide, an Excel template that imports straight in, and the sandbox to compare against.
  • ✓Workspaces and users for your whole team.
  • ✓A direct line to the people building it: the feedback button in the app, answered by email.
  • ✓Your feedback shapes the roadmap, and you see new features first.
WHAT WE ASK · 1

Use it for real

Run at least one real planning cycle through it: your objectives, your initiatives, your plan. Anonymised is fine.

WHAT WE ASK · 2

Tell us what's missing

Use the feedback button whenever something is confusing, wrong or missing. A line is enough.

WHAT WE ASK · 3

A check-in after 30 days

Three questions by email after your first month, answered whenever suits you.

Request early access

Tell us a little about your portfolio. We reply by email within two working days. Sign up to the app with the same email, so we can match your request.

No calls, no sales pitch. Everything happens in the app and by email. Prefer to talk it through? Say so in your request.

Built for portfolios like yours — 20–100 initiatives, quarterly or PI planning, a steerco to answer to, with mandatory regulatory work treated as a first-class concept, not a workaround.

or

Not ready to ask yet? The sandbox is pre-loaded with example data, nothing you touch affects real work, and there's nothing to install or approve first.

Just open the sandbox →

Your data stays yours: a private workspace, export any time, deleted on request. Hosted in the EU (Frankfurt).