Portfolio prioritisation for regulated change · try it free, no sign-up commitment

Every change, traceable to strategy.

PrioriFlow turns your strategy into weighted objectives, scores every initiative against them, and gives your steerco a case it can defend — instead of a spreadsheet nobody trusts. Built for change portfolios that answer to boards and regulators, not for tracking tickets.

Explore the live sandbox → Join the pilot programme

The sandbox is pre-loaded with example data — nothing you click affects real work, and there's nothing to install. Sits above Jira and Azure DevOps; answers "are we funding the right things?" before a single ticket exists.

How a score is builtFraud Detection AI Model
ObjectiveWeightRatingContrib.
Zero critical regulatory findings17%—0
Deploy advanced analytics9%3/46.8
Achieve broker NPS of 40+9%4/48.5
Score0/100
Weights come from your strategy via pairwise comparison. Ratings come from named owners against published anchors. Any rank is checkable back to a rating and a weight.
Designed with UK insurance change teams Built on the AHP decision method UK / EU hosted · your data stays yours Mandatory regulatory work is first-class
The problem

Prioritisation everyone signs off — and nobody believes.

Most change portfolios are ranked in a spreadsheet with scores nobody can explain, in a meeting the loudest voice wins. Then someone spends Friday retyping it into slides.

"Why is this ranked third?"

The honest answer is usually a weighting someone typed into a hidden column two reorganisations ago. When a divisional head challenges the rank, the model can't defend itself — so the meeting reverts to opinion.

"32% of our strategy has nothing behind it."

Strategy documents set priorities; funding decisions quietly ignore them. Without a live link between weighted objectives and the initiative list, under-investment against your own strategy is invisible until year-end.

"Who made these slides — and from what?"

The steerco pack is assembled by hand from four spreadsheets the night before. Numbers disagree with each other, and no one can trace a figure back to its source when it's questioned in the room.

How it works

The portfolio, built like an argument.

Five steps — from strategy to a defensible decision. Each step produces evidence; the decisions collect at the end, each one tracing back to the step that raised it.

STEP 01

Weight the strategy, pairwise

Instead of "rate this 1–10" — a question everyone answers differently — AHP asks one pair at a time: is A more important than B? Stakeholders answer independently; PrioriFlow combines the results and checks they hold together. The weights carry the room's authority, not one person's opinion.

Pairwise comparison · aggregate CR 0.003
Combined
Ratio		GWPZero Crit.
Findings
Combined Ratio11.500.67
GWP +15%0.6710.50
Zero Crit. Findings1.502.001
CR < 0.10 means the judgements hold together
STEP 02

Capture the pipeline properly

Every initiative carries what a real decision needs — size, cost, dependencies, feasibility. Assess as much as you have time for: "unassessed" stays visible, it never quietly becomes a zero. You always know what's missing before it distorts a chart.

Feasibility · assess what matters
Straight-Through Claims PaymentFeasible
Customer Claims PortalConditional
Fraud Detection AI ModelUnassessed
Subrogation Recovery AnalyticsNot feasible
STEP 03

Rate in the Studio

Owners rate one objective at a time, against plain-language anchors — "enables new analytics" vs "deploys production ML for underwriting" — never a bare number with no shared meaning. The rank re-orders live as each rating lands, so the shape of the portfolio forms as you go.

Deploy Advanced Analytics · weight 9%
Fraud Detection AI ModelClaims 012346.8
Claims Reserving AutomationActuarial · Mandatory 012344.5
STEP 04

Find objectives with nothing behind them

Before you plan a single quarter, PrioriFlow checks the question everyone skips: which parts of your strategy have no initiative actually working on them. That gap sits invisible in most portfolio reviews — until a board asks why a number never moved.

⚠ Uncovered corporate weight
ObjectiveShare of strategy
Increase GWP by 15%9%
Reduce placement cycle time11%
Enhance cyber resilience12%
32% of your strategy — no initiative can deliver it
STEP 05

Decide — with the evidence attached

Mandatory work is funded first, kept separate from the ranked list. Work still awaiting a verdict stays visibly parked, never silently demoted. The roll-up reads as one case, closing on exactly the decisions the evidence raised — each one ready to export with its evidence attached.

Raised by the evidence
Q1  Over ceiling by 27 FTE-Q
Strategy  32% of weight uncovered
Q1  Engineering short by 96 FTE
Each decision cites the step that raised it
The dashboard

See it, from a few angles.

Four real screens from the same sandbox — strategy, prioritisation, the full roll-up, and the decisions it raises.

prioriflow.co.uk / portfolio-strategySANDBOX · EXAMPLE DATA
PrioriFlow Portfolio Strategy page showing vision, strategic themes and objectives, and AHP-weighted priority distribution as a bar chart and a pie chart
prioriflow.co.uk / roll-up · Q4 2026SANDBOX · EXAMPLE DATA
PrioriFlow roll-up dashboard showing the traceability spine from workspace through theme and objective to ranked initiative, with AHP weights and invested-vs-weight bars
prioriflow.co.uk / prioritised-viewSANDBOX · EXAMPLE DATA
PrioriFlow Prioritised View showing the strategic portfolio quadrant — value versus effort, bubble size for cost, colour for feasibility, split into Quick Wins, Strategic Bets, Fill-ins, and Reconsider
prioriflow.co.uk / roll-up · decideSANDBOX · EXAMPLE DATA
PrioriFlow roll-up Decide tab showing decisions needed grouped by rule, a high-value-cannot-start list, and a planning readiness score

Sandbox mode · example data for learning — nothing you do here affects real work. Open it and explore before you ever touch a live workspace.

The method

A tool that shows its working.

Prioritisation only holds if it survives a challenge from the sharpest person in the room. PrioriFlow is built so every number can answer for itself.

Weights with provenance

Objective weights come from pairwise comparison across your leadership, aggregated by geometric mean, with a consistency ratio shown for the combined result. Weight sets are versioned — committed work keeps the weights it was approved on, forever.

weights v2 · aggregate CR 0.003

Scores you can audit in your head

Score = the sum of objective weight × owner rating. The contribution matrix shows every cell, and the row sums to the score — so any rank is arithmetically checkable back to a rating and a weight, live in a meeting.

9% × 3/4 = 6.8  ·  row sum = score

Mandatory, rankable, and parked — kept separate

Mandatory work is pre-committed and doesn't compete for a score-rank. Work awaiting a feasibility verdict is held out, not silently demoted. Only feasible-or-conditional work is ranked against each other — so a rank always means "beats on value," never "happened to be assessed first."

mandatory ≠ ranked · unassessed ≠ parked-forever

Honest about what strategy doesn't have

The uncovered-weight check flags corporate objectives with no feasible or conditional initiative behind them — before you plan a quarter, not after a board asks why GWP missed target. It's a finding about your strategy, not a bug in your data.

32% of weight · no credible vehicle
Security, in plain English

Where your data actually lives.

No jargon, no hand-waving — here's exactly what happens with your information, and what to do if it's blocked on your work laptop on day one.

Kept in the UK, and kept separate

Everything you enter — your strategy, initiatives, and scores — is stored on UK/EU servers, fully separated from every other organisation using PrioriFlow. Nobody else can ever see your information, by design, not just by promise.

UK/EU hosting · your data, walled off

We never touch your customers' data

PrioriFlow only holds your portfolio — themes, objectives, initiatives, scores, capacity. It never touches your actual customers' or policyholders' information: no claims, no policies, nothing beyond your own team's name and email.

your portfolio only — never your customers'

Built on infrastructure that's been independently checked

We didn't build our own security systems from scratch. PrioriFlow runs on Supabase, a widely-used platform that's been independently audited (SOC 2 Type II) — the same kind of check banks and larger software vendors go through. The unglamorous, critical parts are handled by specialists, not improvised.

independently audited · SOC 2 Type II
K
Kate — Founder
Programme & delivery leadership, UK insurance
"I built PrioriFlow because I'd sat through the meeting too many times — the one where a ranked list gets torn apart because nobody could say why it was ranked that way."

Every design decision traces to one test: could you defend this number to a regulator, a board, and the divisional head whose project just got deferred — in the same room?

Why us, not a generic PPM tool

Built from the inside of the problem.

  • ✓Designed hands-on with change leaders in the insurance market — not a generic scoring tool with a portfolio use case bolted on.
  • ✓Grounded in a recognised decision method (AHP), so the maths is defensible, not invented — and shown, not hidden behind a black-box "priority score."
  • ✓Mandatory regulatory work is a first-class concept, not a workaround — because in this world, "we have to" is a real answer.
  • ✓The output is a board-ready pack with the evidence attached, not just a ranked list you still have to explain yourself.
  • ✓Try it today, free, from the sandbox — no sales call required to see if it fits.
The output

The pack assembles itself. You still tell the story.

One click renders the whole case to a five-page A4 pack: the strategic case, the plan in time, the money, and a decision docket — each decision with its evidence and the call your team already made, ready to defend. Scores frozen at generation, method note in the appendix. What's gone is the Friday-night slide assembly and numbers that don't agree with each other — not the judgement. That part's still yours.

See it with your own data →
Two ways in · pilot limited to five organisations

Try it yourself today, or let us set it up with you.

  • ✓Explore the sandbox right now, free. Open PrioriFlow — it's pre-loaded with example data, nothing you touch there affects real work, and there's nothing to install or approve first.
  • ✓Or join the 90-day pilot, and we do it with you. We set up your strategy, run the weighting survey with your leadership, and get your first real portfolio scored and planned — hands-on, not a login and a wave.
  • ✓Built for portfolios like yours. 20–100 initiatives, quarterly or PI planning, a steerco to answer to. Mandatory regulatory work is a first-class concept, not a workaround.
  • ✓Your feedback becomes the roadmap. A 30-minute call each fortnight and an end-of-pilot review. What you flag, we build.

Join the pilot

Tell us where to reach you — we'll reply within two working days with a 30-minute intro call.

What we ask in return: an executive sponsor, a real portfolio (anonymised is fine), the fortnightly call, and honest opinions. That's the whole price.

or
Not ready to talk to anyone yet? Just open the sandbox →

Your data stays yours: private workspace, export any time, deleted on request at pilot end. UK/EU hosting.

Pricing

We set pricing with our pilot partners — not before.

PrioriFlow is priced by active workspace, not by seat: the people who read the case — your steerco, your board — should never be the reason it costs more. A workspace is the unit that actually scales with how much of the portfolio you're running; the cross-workspace roll-up and steerco pack come with it once you're running more than one. But the honest answer right now is that we're still learning what this is worth to organisations like yours.

What we can tell you now

  • Unlimited viewers on every plan — you pay for the workspaces you run, not who reads them
  • Pilot partners help set the number, then lock 50% off their first year
  • No obligation after the pilot — walk away with your export if it didn't earn its place
  • Annual invoicing is likely, with a monthly option for teams who want it
  • Running a second portfolio with its own strategy (say, Change and IT side by side) is an Enterprise conversation, not a bigger bill for the same plan

If you're weighing this up internally: a single deferred-wrong initiative typically costs more than a year of PrioriFlow. We'd rather prove that with your numbers on a call than guess at a price on a webpage.

Try it free first → Talk pricing on the intro call →